- How to set up archive folder in outlook 2016 how to#
- How to set up archive folder in outlook 2016 license#
Messages are automatically moved to the archive mailbox after five years. Messages are automatically moved to the archive mailbox after one year. Applies to items in the entire mailbox that don't have a retention tag applied explicitly or inherited from the folder. Messages are automatically moved to the archive mailbox after two years. This policy contains retention tags that have the Move to Archive action, as shown in the following table. Default MRM policyĮxchange Server Setup creates a default archive and retention policy named Default MRM Policy. To learn more about retention policies, retention tags, and the Move to Archive retention action, see Retention tags and retention policies in Exchange Server. Re-creating the same folder hierarchy in the archive mailbox allows users to find messages easily. If a folder with the same name doesn't exist in the archive mailbox, it's created when the Managed Folder Assistant moves a message. Messages are moved to a folder in the archive mailbox that has the same name as the source folder in the primary mailbox. Archive policies are implemented by creating retention tags that use the Move to Archive retention action. In Exchange Server, you can apply archive policies to a mailbox to automatically move messages from a user's primary mailbox to the archive mailbox after a specified period. For details, see Mailbox imports and exports in Exchange Server. pst file to a user's archive or primary mailbox. pst files: In Exchange Server, you can use a mailbox import request to import messages from a. For details about archive and retention policies, see the next section in this topic. Users can also apply personal tags to move messages to their archive mailbox. Move messages using retention policies: You can use retention policies to automatically move messages to the archive mailbox. Move or copy messages using Inbox rules: Users can create Inbox rules in Outlook or Outlook on the web to automatically move messages to a folder in their archive mailbox. The archive mailbox appears as another mailbox Outlook and Outlook on the web or like a mounted. Move or copy messages manually: Users can manually move or copy messages from their primary mailbox or a. There are several ways to move messages from a user's primary mailbox to their archive mailbox:
How to set up archive folder in outlook 2016 license#
For details about the versions of Outlook that are required to access an archive mailbox, see Outlook license requirements for Exchange features.
How to set up archive folder in outlook 2016 how to#
For details about how to license Exchange, see Exchange licensing FAQs. In-Place Archiving is a premium feature and requires an Exchange Enterprise client access license (CAL).Users can access an archive mailbox in online mode only. Outlook doesn't create a local copy of the archive mailbox on a user's computer, even if it's configured to use Cached Exchange Mode. Users can copy or move items from their primary mailbox to their archive mailbox, and can also use retention policies to move items to the archive. The following table lists the client applications that can be used to access archive mailboxes. In Exchange hybrid deployments, you can also provision a cloud-based archive mailbox for primary mailboxes located in your on-premises organization. You can provision a user's archive mailbox on the same mailbox database as the user's primary mailbox, a different mailbox database on the same Mailbox server, or on a mailbox database on a different Mailbox server in the same Active Directory site. Users can view an archive mailbox and move or copy messages between their primary mailbox and their archive mailbox. The archive mailbox is accessible in Outlook and Outlook on the web (formerly known as Outlook Web App). The archive mailbox is an additional mailbox that's enabled for a user's primary mailbox. In-Place Archiving in Exchange Server helps you regain control of your organization's messaging data by eliminating the need for personal store (.pst) files and allowing users to store messages in an archive mailbox.
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